1. PURPOSE

The purpose of this Request for Proposal (RFP) is to obtain competitive fee based proposals from qualified individuals or firms, interested in carrying out updates to the City's Planning and Zoning Code & Zoning Map.

2. BACKGROUND

Marysville is a City of approximately 24,000 residents located 25 miles northwest of Columbus, Ohio and serves as the county seat of Union County. Due to its designation as the county seat, Marysville has historically served as the hub of government and administrative activity for Union County, as well as the center of commercial, manufacturing, and industrial development.

A link to the current Planning and Zoning Code can be found at https://marysvilleohio.org/89/City-Code. A current zoning map can be viewed at https://gis.marysvilleohio.org/zoning/.

3. SCOPE OF WORK

The project scope shall include a significant review and update of the existing Planning and Zoning Code, and Zoning Map to address updates, concerns, needs, conflicts and errors while responding to recent development changes. The update is not contemplated as a complete rewrite of the existing code and map since the current documents provide a good foundation. However, we feel that significant updates are long overdue.

The City of Marysville is requesting proposals to lead the community in the preparation and adoption of an update to the Planning and Zoning Code and Zoning Map. At a minimum, the City envisions that the selected consultant will have the following responsibilities (with the assistance and cooperation of City staff):

1. The overall management of the Planning and Zoning Code and Zoning Map update process
2. The inclusion of public participation in the planning process
3. The analysis and incorporation of existing conditions, documents, the City of Marysville Comprehensive Plan, related plans, and policies

Note: The City is currently undergoing an update to our Comprehensive Plan. This project shall be completed in the next few months.

4. The preparation of all draft and final documents
5. Communication with the Planning Commission and City Council regarding proposed amendments to the Planning and Zoning Code and Zoning Map

4. DELIVERABLES

The consultant shall provide ten (10) hard copies of the final Planning and Zoning Code and Zoning Map and digital copies in Microsoft Word and Adobe PDF format to the City upon adoption. All data and information collected through the process shall also be provided in hard and digital copies. All relevant maps shall be provided in GIS format, including associated data.

5. PROPOSAL SUBMITTAL REQUIREMENTS

Proposals shall be submitted to the City of Marysville Planning and Zoning Department, as noted below.

All proposals shall include four (4) hard copies and an electronic copy (PDF). Proposals should be limited to twenty (20) pages and include:

1. Cover letter
2. Statement of project understanding
3. Statement of consultants proposed process/strategy and implementation plan
4. Statement for projected timeline
5. Qualifications of firm/project team and services provided
6. Statement on public participation experience, effectiveness and strategy
7. Organization, staffing plan, and approximated distribution of work hours
8. References of similar projects completed during the past five years
9. Detailed itemized fee proposal including a complete list of costs per task, expected reimbursable expenses and a total fee for the proposal.

6. EVALUATION CRITERIA

Submittal evaluations will be done in accordance with the criteria and procedure defined herein. A consultant will be chosen on the basis of their apparent ability to best meet the overall expectations of the City. The City reserves the right to reject any and all submittals.

The following parameters will be used to evaluate submittals (in no particular order of priority):

1. Responsiveness, completeness and quality of submittal requirements
2. Basic knowledge of the community
3. Understanding of the project objectives
4. Consultants process/strategy and implementation process
5. Experience in similar projects dealing with updates to Planning and Zoning Codes and Zoning Maps
6. Required skills and demonstrated capability

7. PROPOSAL DEADLINE

Proposals are due by March 2, 2018 at 4:00 p.m.

Proposals and any questions should be submitted to:

Chad Flowers, PLA, ASLA
City Planner
City of Marysville
209 South Main Street
Marysville, Ohio 43040
cflowers@marysvilleohio.org
(937) 645-7361