Summary of Request for Proposal

The City of Lebanon is soliciting proposals for consultant assistance to develop residential and non-residential/commercial design guidelines that may be used in the city's historic districts. These guidelines will serve to assist the City and the commission to review proposals for Certificate of Appropriateness pertaining to Lebanon's unique historic properties and will follow the Secretary of Interior's Standards for the Treatment of Historic Properties.

Contact Information:

Paul Corder, Planning Director
Project Manager
200 North Castle Heights Avenue
Lebanon, TN 37087

Phone: 615.444.3647 Extension 2321
Email: paul.corder@lebanontn.org

This project is being supported in part by the Historic Preservation Fund, administered by the National Park Service, Department of the Interior, and the Tennessee Historic Commission. The awarded consultant shall comply with all applicable Federal, State, and local laws, rules, and regulations. All work under this RFP must be completed by December 31, 2022.

Summary of Lebanon's Historic Preservation

The City of Lebanon, TN (City) has a strong commitment to historic preservation and providing protection for designated historic resources that lie within its boundaries. This commitment was formalized by establishing the Historic Preservation Commission by an ordinance in 2013. The State Historic Preservation Office/Tennessee Historical Commission designated Lebanon as a Certified Local Government in 2017. In 2014, the City adopted design guidelines that provide guidance on the acceptable guidelines for the renovation, repair, and maintenance of the exterior of properties located within the historic districts however these guidelines were modeled after the guidelines from Castalian Springs. The City currently has four local historic districts in which the Historic Preservation Commission oversees with intent to include three more historic overlay districts and some landmark properties.

This RFP is being solicited as a fixed price contract. This matching grant project is being partially funded through the State of Tennessee, Department of Environment and Conservation Tennessee Historical Commission. The Grant awarded $24,000.00 to update the guidelines plus a $26,000.00 local share contributed by the City which totals the fixed price of $50,000.00.

Qualifications

The City of Lebanon must hire a consultant that meets the Secretary of the Interior's Professional Qualifications Standards to prepare the design guidelines for the historic districts. Professional qualifications include but are not limited to the ability to comply with the Secretary of the Interior's Standards for Preservation Planning.

The consultant must agree to comply with all applicable federal, state, and local laws, statutes, codes, ordinances, and regulations, including Title VI, Section 504, and the Americans with Disabilities Act.

In addition to meeting the Secretary of the Interior's Professional Qualifications, a list is required that includes examples of related work as pertaining to the development of historic preservation design guidelines that would provide comparative examples of experience concerning this grant project.

Proposal Response Date and Location

The Planning Department must receive the vendor's proposal by email as a PDF by 4:30 PM February 4, 2022. Proposals arriving after the deadline will not be considered. All proposals and the accompanying documentation will become the property of the City of Lebanon and will not be returned. One (1) emailed copy of this proposal must be submitted.

Proposal Requirements/Evaluation Criteria

Candidates submitting proposals should be certain to provide the following information in the proposals:

• List of completed similar projects, including project name, location, nature of work, date completed, project cost, contact name, email address, physical address, and phone number.

Selection Criteria

Experience and Qualifications — 50%

Work History and References — 50%

For full Request of Proposals document, please continue to lebanontn.org.