Request for Proposals (RFP): Update to Winslow Subarea Plan

Issuance Date: June 24, 2022 Deadline: July 22, 2022

The City of Bainbridge Island (COBI) seeks qualified professionals to assist the City with an update to the Winslow Subarea Plan.

Project Description

The Winslow Subarea Plan was adopted in 1998 and was last updated in 2006. The current Winslow Subarea Plan applies to an area identified as the Winslow Study Area, encompassing approximately 1,527 acres north of Eagle Harbor on Bainbridge Island (see Figure 2.3 in the Land Use Chapter of the WMP). This greater Winslow area includes an area known as "downtown" Bainbridge Island, the Washington State Ferry terminal, and the residential areas that radiate north, east, and west from the mixed use districts of Winslow, identified as the Mixed Use Town Center and High School Road districts (see Figures 2.2 and 2.4 in the Land Use Chapter of the WMP). Winslow is the largest of the City's designated centers, with the largest area on Bainbridge Island served by the City water and sewer utility. The City is continuing to improve transportation facilities to ensure that Winslow becomes an efficient and safe multi-modal transportation hub.

The City seeks to secure interdisciplinary consulting expertise to update the Winslow Subarea Plan as outlined. The project requires expertise in the following fields:

• Community Engagement
• Land use & Subarea Plan Development
• Transportation Planning
• Utility Planning
• Sustainability
• Urban Design
• Economic and Financial Analyses
• Visualization & Modeling
• Applied Redevelopment Techniques

Project Tasks/ Scope of Work

1. Prepare and coordinate review/approval on a work plan with timeline, due dates, and deliverables.
2. Community Engagement: Develop a public outreach and community engagement plan and assist with public outreach efforts to engage specific local stakeholders and the broader community.
3. Information Gathering: Collect land use, transportation, and utility data. (See section below re: integration and implementation of existing City projects, with an emphasis on capacity and future growth/expansion.)
4. Through broad and diverse community engagement methods, develop a common vision for the future of greater Winslow area and "downtown" mixed use districts.
5. Review existing Winslow Subarea Plan geographic boundaries and existing City growth strategy (see Island-wide Conservation and Development Strategy described in the Land Use Element of the Comprehensive Plan) which focuses future development in Designated Centers, including Winslow.
6. Document Preparation: Develop land use and transportation alternatives for the subarea plan that would implement the community vision, City equity goals, and further climate change, transportation, and housing plans (see section below re: existing City projects). Create an updated Draft Winslow Subarea Plan with preferred alternative.
7. Complete Draft of Winslow Subarea Plan and State Environmental Policy Act (SEPA) review, e.g., SEPA checklist and Determination.
8. Participate in Planning Commission review and recommendation to the City Council on the Draft Winslow Subarea Plan, then City Council review and decision.

Additional potential deliverables for this project may include (if necessary):

9. Draft Proposed Updates to the Bainbridge Island Municipal Code
10. Revise City Design Guidelines
11. Amendments to City Water and/or City Sewer Utility Plans

Additional Context

Existing and ongoing City projects will inform and be implemented and informed by or be considered in concert with the Winslow Subarea Plan Update project.

Housing Action Plan ("HAP"): The City began work on a City HAP in late spring 2022. Through this project, work to update the City's Housing Needs Assessment is expected to be completed in fall 2022. Since Winslow is the City's largest designated center, information generated by the Housing Needs Assessment will inform how land use should be modified, if at all, through the Winslow Subarea Plan Update project.

Both the Climate Action Plan and Sustainable Transportation Plan have been approved by the City Council, and City staff have begun work to implement these plans. The City will apply a Climate Lens throughout the Winslow Subarea Plan Update project.

Ongoing City Equity Work: The City has begun a community-wide discussion about equity, led by the Race Equity Advisory Committee. The City will apply an Equity Lens throughout the Winslow Subarea Plan Update project.

City reserves the right through this RFP to select a consultant based on their ability to deliver the specific scope of work, and the potential for expanding the scope to efficiently include, where necessary, implementation of the above-mentioned City initiatives.

Timeline

Project to be completed within 12 months of contract execution. The update to the Winslow Subarea Plan is a major component that will inform the City's 2024 Comprehensive Plan periodic update.

Estimated Budget

The City of Bainbridge Island estimates spending approximately $250,000 on the update to the Winslow Subarea Plan. A final budget will be negotiated with the selected consultant or consultant team. Proposed costs should reflect an understanding of the scope of the engagement.

Submittals

Individuals or firms wishing to respond to this RFP must submit a proposal that clearly and accurately demonstrates an understanding of the scope of work to be done and the applicant's specialized knowledge and experience showcasing an ability to perform the services outlined in the scope of work. Each Proposal must include the following components:

• Each proposal must address and reference the tasks listed above in the Project Description and Scope of Work.
• A brief overview of firm(s) and resumes of the professionals who will perform the work.
• Examples of previous subarea planning project experience, including land use, transportation, utility, and open space planning.
• Examples of robust community engagement experience for complex planning, transportation, or similar projects.
• References for example projects described.
• Proposed budget by task and Fee schedule/hourly rate (including any administrative fees or surcharges).

Proposals must be submitted by 4:00 PM PST on Friday July 22, 2022. Submittals are limited to 20 pages, not counting the cover pages. Responses should be sent via email under the subject "COBI RFP for Update to Winslow Subarea Plan" to jsutton@bainbridgewa.gov. Submittals must be received by the deadline. Submittals received after the deadline will not be considered.

Email is the preferred method, but responses may also be mailed or dropped off at City Hall (Monday – Friday, from 8:00 AM to 4:00 PM). Print copies should be double-sided, with no cover or binding.

City of Bainbridge Island City Hall
280 Madison Ave N
Bainbridge Island, WA 98110
Attention: Jennifer Sutton, COBI RFP for Update to Winslow Subarea Plan

Evaluation/ Selection Process

Friday, July 22, 2022: Deadline to submit proposals

Week of August 8, 2022: Potential consultant interviews (estimate)

Week of August 22, 2022: Selection of the preferred consultant (estimate)

September 2022: Contract executed (estimate)

Evaluation Criteria

A qualifications-based selection process will be used to select finalists from the pool of applicants and to select the most qualified applicant or applicants. Individuals or firms with strong experience in the areas listed below are encouraged to apply.

The following will be used to evaluate and rank responses to this RFP:

• Qualifications of the firm/team members.
• Relevant past project experience of the firm/team.
• Ability to perform the requested work within the desired timeframe.
• Attention to detail.
• Compliance with RFP requirements.
• Professional references.
• Fee schedule/hourly rate (including any administrative fees or surcharges).

Terms and Conditions

Questions regarding this RFP or the submittal process should be directed to Senior Planner Jennifer Sutton at jsutton@bainbridgewa.gov or 206-780-3772.

Selected applicants will be required to execute a City of Bainbridge Island Professional Services Agreement, obtain a City of Bainbridge Island Business License, and demonstrate compliance with the City's insurance requirements.

The City reserves the right to reject any and all submittals and to waive irregularities and informalities in this RFP process. This RFP does not obligate the City to pay any cost incurred by applicants in responding to this RFP. All such costs shall be borne solely by each applicant. Furthermore, this RFP does not obligate the City to enter into a contract with any applicant responding to this RFP.

In the event that the City and the selected applicant cannot negotiate a mutually agreeable contract for the services specified in this RFP at a price which the City, at its sole discretion, determines is fair and reasonable, the City reserves the right to terminate negotiations with that applicant and begin negotiations with another applicant or begin a new process to select a consultant to perform the services specified in this RFP.

Americans with Disabilities Act (ADA) Information

The City of Bainbridge Island in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all its programs and activities. This material can be made available in an alternate format by emailing cityclerk@bainbridgewa.gov or by calling collect 206.842.2545.

Title VI Notice

The City of Bainbridge Island in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.