Town of Montour Request For Proposal

Bid Number: RFP 110124: Town of Montour Architectural/ Engineering Services for Havana Glen Park

Bid Description: Town of Montour Architectural/ Engineering Services for Havana Glen Park Bathhouse Replacement or Renovation

RFP Contact: Gloria Stiger, Town Clerk

Email: Clerk@townofmontourny.com

The Town of Montour is seeking to procure architectural/engineering services for the Havana Glen Park Bathhouse Renovation or Replacement. Requirements The Town is seeking at least three concepts for the renovation/ replacement to include: Complete Renovation of the current bathhouse, addition of showers to the other bathroom in the park, replacement of the current bathhouse with a new site built or prefabricated bathhouse. The town will select the desired concept and work with the selected architect/ engineer to finalize the design. All project components must be completed in compliance with the NY State Office of Parks, Recreation, and Historic Preservation.

DESCRIPTION OF SERVICES

1. Executive Goals and Objectives: The Architect/ Engineer will discuss with the Town ideas concerning factors that will contribute to the final project. This discussion will include present and future bathhouse usage, budget, schedule, review and approval process, key areas of concern, and any other pertinent issues.
2. Project Concepts: The Architect/ Engineer will develop a minimum of three project concepts to include: Complete Renovation of the current bathhouse, addition of showers to the other bathroom in the park, replacement of the current bathhouse with a new site built or prefabricated bathhouse. The Architect/ Engineer will present the concepts to the town board and public to include estimated costs, schedule, and other pertinent information, listing the pros and cons of each concept.
3. Final Design: Based on the approved concept, the Engineer/ Architect will prepare final electronic and hardcopy plans to be used for bathhouse construction, renovation, or replacement and for team coordination.
4. Bid Documents: The Architect/ Engineer will prepare the Construction Documents to be issued in final form in PDF and AutoCAD formats for the town's use. These documents will be used to obtain contractor pricing, building permits, and achieve final build out.

These documents will include, but are not limited to: Cover Sheet, Specifications, Standards and Schedules, Demolition Plans, Architectural Plans, Electrical Plans, Mechanical Plans, Plumbing Plans, Structural Plans, Lighting Plans, Finish Plans, and Landscaping Plans.

The Architect/ Engineer will meet with the client to review the Construction Documents for approval. This will occur before the submission for permit. The Architect/ Engineer will complete a Permit Set of documents showing all required information necessary to obtain a building permit in the Town of Montour. Provide the required number of signed and sealed plans required by the Town of Montour. Provide a final set of “For Construction” documents incorporating all Permit and Client comments and changes.

Once bids are received, the Architect/ Engineer will work with the town to qualify those bids and present to the client with a Bid Comparison matrix comparing the bids, Answer Bid RFI's in a timely manner so as to not delay start of construction towards the targeted Completion Date, and Consult with the town on the final selection of a General Contractor.

PROPOSAL DETAILS and REQUIREMENTS

Proposals must include a detailed breakdown of costs, project timeline, subcontractors to be utilized if applicable, equipment details, and proof of insurance (Commercial General Liability Insurance with a limit of not less than $2,000,000 each occurrence,and $5,000,000 General aggregate).

Project Name & RFP Number must be included on ALL documentation

There is a Minority and Women Owned Businesses goal of 30% for this contract. Please include if and how the vendor will achieve this goal in the proposal. This project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation through Title 9 of the Environmental Protection Act of 1993. Under Article 15A, Executive Law, the State of New York is committed to providing Minority and Women Owned Business (MWBE) equal opportunity to participate in government contracts. Though there are no required goals for MWBE participation in this grant funded project, the successful bidder will be required to make a Good Faith Effort in the utilization of MWBE's and furnish reports showing the participation of various business enterprises of subcontractors and suppliers on the contract.

The Town of Montour has been and will continue to be an equal opportunity organization. All qualified Minority and Women-Owned Business Enterprise (MWBE) suppliers, contractors and/or businesses will be afforded equal opportunity without discrimination because of race, religion, national origin, sex, age, disability, sexual preference or Vietnam Era Veterans status.

All bids must be completed in compliance with the NY State Office of Parks, Recreation, and Historic Preservation (see below).

Sealed proposals will be accepted at the Town of Montour physically located at 35 Havana Glen Road Montour Falls, NY 14865 or by mail at P.O. Box 579 Montour Falls, NY 14865, on or before December 6, 2024 at 12pm, at which time the proposals will be opened.

Additional Proposal information may be obtained by emailing Gloria Stigers at Clerk@townofmontourny.com. All questions must be submitted by Monday, December 2, 2024. Answers will be provided by Tuesday, December 3, 2024. All questions and answers will be placed on the Town homepage for vendor review.

The Town of Montour reserves the right to reject any or all proposals and to waive any or all informalities or irregularities in any proposal. The Town reserves the right to award as it deems in the best interest of the Town of Montour. No proposal may be withdrawn after opening.

NOTICE TO CONTRACTORS, SUBCONTRACTORS, SUPPLIERS AND VENDORS

This project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation through Title 9 of the Environmental Protection Act of 1993. All contracts and subcontracts for the project are subject to the terms of the State of New York Contract for Grants (SNYCG) — Standard Terms and Conditions, which can be found online at https://grantsmanagement.ny.gov/state-agency-resources, Appendix A (A), Attachment A-1 (A1) and Attachment A-2 (A2), attached hereto. If any other funding sources are involved in the project, the grantee is responsible for compliance with the program requirements for those funding sources.

Note particularly the following requirements:

• The State's right to review and approve every subcontract in excess of $100,000. SNYCG III (B)(2)
• The requirement that subcontracts contain provisions specifying (1) that work accord with the terms of the State of New York Contract for Grants, (2) that nothing in the subcontract will impair the rights of the State under the State of New York Contract for Grants, and (3) that nothing in the subcontract, nor under the State of New York Contract for Grants creates any contractual relationship between the subcontractor and the State. SNYCG III (B)(2)
• Contractor's responsibility to submit vendor responsibility information to the State, including a Vendor Responsibility Questionnaire for subcontracts that equal or exceed $100,000. SNYCG III (B)(4)
• Non-discrimination requirements A(5) and A1(F)
• Equal Opportunity provisions, including a requirement that the following provisions be included in construction subcontracts in excess of $25,000:
  • The Contractor will not discriminate against employees or applicants for employment because of race, creed, color, national origin, sex, age, disability or marital status;
  • The Contractor will make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force on State contracts;
  • The Contractor will undertake or continue existing programs of affirmative action to ensure that minority group members and women are afforded equal employment opportunities without discrimination. Affirmative action will mean recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, or termination and rates of pay or other forms of compensation;
  • At the request of the State, the Contractor will request each employment agency, labor union, or authorized representative of workers with which it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative will affirmatively cooperate in the implementation of the Contractor's obligations herein; and
  • The Contractor will state, in all solicitations or advertisements for employees, that, in the performance of the State contract, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status. A(12) and A1(F)
• Wages and Hours Provisions A(6)
• New York State business requirement A(20)
• Worker's Compensation and Disability Benefits Insurance coverage SNYCG III (I) (L), A (4), A1(E)