Title: Capital Asset Management Program Manager

Department: CPAM

Status: Full Time

FLSA Status: Exempt

Position Description

As a steward of the District's capital assets, is responsible for overseeing and optimizing District's long-term capital assets, including property, equipment, and infrastructure, by monitoring their condition, managing maintenance schedules, budgeting for replacements, and ensuring compliance with regulations, aiming to maximize asset value and minimize operational disruptions while aligning with the organization's strategic goals.

ESSENTIAL FUNCTIONS include the following. Other duties may be assigned

Leadership by Values

• Support and ensure a culture of diversity, equity, inclusion and belonging exists in all areas of the Rockford Park District.
• Establish and maintain a high level of citizen confidence.
• Demonstrates the principles of One Team, One Goal in daily interactions with staff and guest.
• Assist with establishing and maintaining exceptional relationships with internal team members and external stakeholders.

Operational Excellence

• Develops and directs all processes related to the implementation of the Capital Asset Management Program.
• Responsible for the identification of all CAMP projects (including scope and project budgets) that are in the CAMP database.
• Establishes building and facility infrastructure inspections on a recurring basis to update District-wide CAMP database.
• Initiates remedial actions as a result of building inspections that identify safety/environmental violations to ensure compliance with regulations and mandates.
• Develops specifications for site/building preventive maintenance programs for vendors and/or staff.
• Prepares and maintains a comprehensive financial forecasting plan that indicates future CAMP funding needs.
• Creates preliminary repair & replacement projects list and budgets for the annual C.I.P. budget process.
• Works with Capital Planning and Development staff to identify local, state, and federal grant or alternative funding opportunities that address needs identified to the CAMP Program.
• Negotiates fees with consultants when required.
• Continually evaluates repair and replacement project expenditures to assure budget compliance.
• Evaluates options for repair & replacement project implementation to identify most efficient use of funds.
• Manages the planning and implementation of approved repair and replacement projects.
• Delegate with Park District staff on non-CIP projects as requested.
• Assist Museum staff with Capital improvement projects
• Provide Capital maintenance team members training and necessary resources in project management.

Performance Management/Development

• Supervises CIP Project Managers in regards to general duties, including updating and maintaining CAMP database.
• Works with facility and maintenance staff to develop project score, and subsequently the drawings and specifications for repair and replacement projects.
• Communicates with staff, contractors, and design consultants to insure successful and timely completion of projects.
• Communicates with supervisor and appropriate staff on repair & replacement problems, priorities, and Schedules.
• Hires and schedules consultants and contractors to complete assigned projects.
• Identifies training needs and collaborates with training manager to develop training models to enhance current skills, knowledge and practices as related to CAMP.
• Pursues education and training on new issues, trends, procedures, and techniques.
• Conducts inspections to assure work performed meets expected quality standards.
• Has available updated project status information.
• Maintains hard files for all C.I.P. projects

Community Relations/Partnerships

• Communicates with design consultants, contractors, and vendors seeking input on options for solutions for the immediate and/or long term by maintaining a knowledge of internal and external resources for community projects.

Compliance

• Attends safety training programs as required.
• Establishes industry standards for a preventative maintenance program for all parks, buildings, and infrastructure.
• Creates new policies and procedures for the interfacing of the repair & replacement programs with a preventive maintenance program.
• Maintains a working knowledge of department safety procedures. Attend safety training programs and educational in-service trainings as required.

Requirements

Education/Experience

Bachelor's degree (B.S.) required in Construction Management, or a related field. A minimum of 5-8 years of related field experience.

Critical Skills, Knowledge, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Ability to use design principles in project development and implementation.
• Knowledge of construction management practices and procedures.
• Knowledge of budget preparation and control; project scope identification and critical path methods for project implementation.
• Strong communication and leadership skills.
• Ability to function in a very flexible environment.
• Ability to lead and facilitate groups, committees, on complex issues and projects.
• Ability to maintain project quality control, and demonstrate analytical skills to identify solutions to various problems.
• Can create effective, detailed proposals or reports.
• In-depth knowledge of physical plant organization and administrative procedures.
• Knowledge of Rockford Park District policies, procedures, and functions.
• Utilization of technologies to enhance productivity and performance (e.g. Information Management Systems).
• Working knowledge of automated project management and preventative maintenance programs.
• Working knowledge of codes and labor laws.
• Work effectively with other District employees, partners, vendors, donors, and volunteers
• Ability to professionally network and publicly represent the district
• Have a team orientation approach when working with others
• Ability to travel as needed and maintain a valid driver's license

Summary

As a steward of the District's capital assets, is responsible for overseeing and optimizing District's long-term capital assets, including property, equipment, and infrastructure, by monitoring their condition, managing maintenance schedules, budgeting for replacements, and ensuring compliance with regulations, aiming to maximize asset value and minimize operational disruptions while aligning with the organization's strategic goals.